Summary + Overview The Project Administrator supports the partners and project managers to succeed in their project delivery engagements. The Project Administrator participates in administrative, marketing, and budget/contract related billable tasks. Key aspects of this position include tracking the status of projects, assisting with communication related to projects, and business development in the form of marketing material production. Excellent verbal and written skills are a must along with an emphasis on detail-oriented execution and critical problem solving approaches.
This position is primarily based at Studio GWA’s main office in Rockford, Illinois.
Sets up projects in CORE (project and time keeping software), based on work plans developed in proposal and schedule.
Supports the development of fee proposals.
Assists with the review of Contracts with Partner and Project Manager.
Tracks project status in relation to budget and schedule
Monitors execution and fulfillment of project contracts.
Assists PMs in the administrative aspects of Construction Administration.
Creates and manages standardized forms and processes to facilitate efficient operations of the firm.
Organize/systemize project information and images for marketing purposes.
Participate in the development of brochure materials and presentations.
Assist with research on current RFQ opportunities and leads.
Maintain files of past SOQ submittals, presentation materials.
Assist in website maintenance, updating project information.
Maintain CRM and support business development processes and prospecting.
Produce correspondence, notes, specifications, spreadsheets, and reports.
Set up and maintain project-specific filing system.
Log RFIs (Request for Information) during construction process, submittals, and job reports.
Knowledgeable about contracts and invoicing.
Able to quickly learn and utilize multiple technologies related to project management and financial management.
Self-motivated and able to work independently.
Able to support the success of project managers in a positive, empowering manner.
Capable of managing multiple, complex schedules.
Open and honest communicator.
Able to consistently meet deadlines and manage diverse and complex tasks.
Familiarity with time entry software.
Familiarity with Adobe Creative Suite, especially InDesign and Illustrator.
Studio GWA is home to urban planning, architecture, interior design, and development services professionals. We are a small office of eleven working in a studio-style environment: open, collaborative, and creative. Our main office is pretty hard to beat: We’re above the
Prairie Street Brewhouse, an historic mixed-use facility steps from downtown Rockford, Illinois, with an office deck overlooking the Rock River. Our secondary office is in downtown Monroe, Wisconsin with beautiful views of the historic City Square. Learn more about us at:
Studio GWA is committed to building an inclusive, welcoming team. We are proud of the fact that half of our staff are women, including our Partners. The firm is a certified Woman-Owned Business Enterprise (WBE).