In your new position as part of RTA’s Construction Administration team, you will expand your craft and collaborate with architects and principals who are profoundly impacting many of the area’s greatest projects such as the Pikes Peak Summit Complex, the St. Francis Medical Center, and innovative educational facilities across the state. Your role will be fast-paced, multi-faceted, and highly engaging.
As the Construction Administration Assistant, you will work with all of the Construction Administrators as their point person who coordinates project correspondence and communications. In this role you will manage the incoming and outgoing transmittal of all RFIs and submittals, keep the CA logbooks current, and support the CA team in other ways as directed, including transcribing punch lists, issuing ASIs, etc. You must be able to effectively communicate with clients, contractors, subcontractors, and the RTA design team.
Adhere to CA standards and procedures.
Perform clerical assignments as required regarding typing and transcription of correspondence, field observations, punch lists, specifications, and other documents.
Provide back up to front desk reception.
Compile data from varied sources and makes summary reports as required.
Proof-read typed material for grammatical and spelling errors.
Maintain follow-up system on reports requiring action on a regular basis.
Arrange CA and project meetings and take notes if required.
Maintain CA files and records based on office standards.
Understand and follow oral and written directions.
Work independently and carry out assignments to completion with minimal instructions.
The above duties are typical of the position, but are not all-encompassing. The individual should be competent in these areas. Each person is expected to assist with duties required to deliver a high-quality product, on schedule and within budget.
Associates Degree in Secretarial Science preferred or five (5) plus years related computer and secretarial/general office experience.
Understanding of the construction process. Familiarity with construction terms preferred but not required.
A heart for service and a willingness to learn.
The ability to take direction and not be easily distracted.
Strong communication skills regarding general office practices and procedures and business English composition.
Very detail oriented, well organized and have the ability to support several project teams at the same time.
Ability to type at the rate of eighty (80) words per minute.
Ability to transcribe dictation.
Required advanced computer skills: MS Office, Adobe Acrobat, Bluebeam (note; can be trained on Bluebeam if necessary).
About RTA Architects
Since 1975, RTA Architects has created award-winning architectural and interior designs for the Colorado built environment. We specialize in healthcare, education, retail, and commercial properties, delivering beautiful buildings that serve the unique needs of their owners and occupants.
We are proud of our collaborative work ethic and that the majority of the work we do is with previous satisfied clients. What could be more fulfilling than that?
Our vision is to be Colorado’s leading architecture firm primarily focused on healthcare, education, and commercial clients.