Under limited direction of the Assistant Vice President, Campus Planning + Sustainability, and in close coordination with the Assistant Vice President, Facilities Operations, the Capital Planning Manager serves as a resource to the department and the University community at large. The Capital Planning Manager (Manager) is responsible for managing capital planning for the Facilities Service Department. The Manager is considered a working manager, in that he/she will be expected to provide technical support in addition to managing their own projects.
Manage the annual capital planning process for the Facilities Services department including capital alteration and repair projects for existing facilities, utility infrastructure projects, energy management projects, and campus environment enhancement projects.
Manage a facility inspection program, in partnership with FS Operations, to identify facility deficiencies and to assign timeframes and cost estimates for deficiency corrections.
Maintain and enhance the facility condition assessment (FCA) database capturing facility component information down to the building system level for lifecycle, reliability, compliance, regulatory, and optimization needs. Update annually with data from new inspections, compile annual escalation data, and track for completed projects.
Analyze data for strategic planning and funding. Prepare estimates, presentations and reports as needed such as campus Facility Condition Index forecasting, campus investment needs, etc. Ensure that all stakeholders know how to access and use the collected data as it is intended. Interpret data from multiple application systems and compiling the data to report back findings to relevant stakeholders.
Coordinate the development of the annual FS capital budget project request from initial project identification and management of the prioritization process through submittal. Gain approval of the department’s Senior Leadership Team, and support the Senior Leadership Team in presentations to the Office of the Provost, CFO, the Budget Office, and the Executive Vice President.
Manage the services of consultants to develop and deliver scope documents, schedules and cost estimates for the projects to be included in the capital budget request in partnership with project managers in Capital Project Delivery.
Finalize FS annual capital request submittal in partnership with FS Finance and Business Services.
With input from all FS departments develop a five (5) year capital plan.
Maintain a cost database to be utilized for estimating and budgeting; also maintain information on peer institutions’ benchmarking initiatives and local construction industry data sources.
Review capital planning processes to identify, coordinate, and implement process improvements.
Review FCA technical project data and scoring methodology to identify and implement improvements.
Create links between the FCA database and Maximo (the University’s CMMS system) to cross-reference component level data.
Coordinate with units throughout the University to establish consistent methodologies and metrics for building condition assessments and reports.
Other duties as assigned.
Partnership & Collaboration
Performance & Execution
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Education, Experience, and Certifications:
Bachelor's degree in engineering, architecture, or related field OR an equivalent combination of education and relevant experience required.
A minimum of 10 years of experience in design and construction, preparation of construction cost estimates, establishing and monitoring project budgets, value engineering, and project management or related activities OR 10 years of experience in a leadership role in managing the operations and maintenance of a large, research intensive, higher education portfolio.
Technical Knowledge or Skills:
Substantial knowledge of Microsoft Office (particularly Excel, PowerPoint) and database programs required.
Experience with data analytic and visualization tools (e.g., Tableau) preferred.
Demonstrated ability to understand project budgets throughout various phases of design, construction, and project delivery required.
Detailed understanding of building systems, plant operations and maintenance, construction practices, contracting procedures, building design methodologies, and code requirements preferred.
Strong problem solving, quantitative and analytical skills required.
A detail-orientation and ability to work independently and with individuals at all levels of an organization to accomplish assignments, improve operations, and meet objectives required.
Demonstrated ability to establish standards upon which collection of data are based/measured and to ensure that these standards are consistently met required.
Demonstrated management and organizational skills required. In particular, ability to maintain accuracy and attention to detail in a fast-paced environment of changing priorities required.
Demonstrated oral and written communication skills appropriate to managing the flow of information in support of decision making at the highest management levels of a complex institutional organization preferred.
Demonstrated ability to integrate the detailed functional requirements of departmental user groups with the broader scope project goals of a complex institutional organization preferred.
Ability to direct the work of consultants required.
Demonstrated ability to participate in and to lead team efforts that balance competing interests required.
Ability to effectively interact/collaborate with and convene Departmental staff, as well as campus and university-wide administrators required.
Utilize principles of management to ensure responsibilities are met effectively and efficiently including planning, controlling, leading, and organizing required.
Excellent customer service skills and ability to provide effective communication within and outside of the department required.
Ability to effectively interpret University and Departmental policies, procedures and practices required.
Working Conditions and Physical Requirements:
Ability to move around campus to inspect grounds and buildings
Ability to physically tour and visually inspect all existing buildings, including mechanical spaces, penthouses, rooftops etc.
Some travel may be required.
Ability to inspect design plans, keyboarding, bending, stooping to reach files, light lifting, standing.
Resume, Cover Letter, List of References, Portfolio of Representative Work (10 pages maximum)
Internal Number: JR05262
About University of Chicago - Facilities Services
The University of Chicago is a world-class institution of higher education. Its mission is to produce a caliber of teaching and research that regularly leads to advances in fields such as medicine, biology, physics, economics, critical theory and public policy. Our Facilities Services’ team supports that mission through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.