Provide administrative support for architectural project teams.
Edit and/or create written correspondence, adhering to Flad standards. Process interoffice memos, letters, transmittals, labels, contracts, forms, Basis of Design and Concept Reports, etc. from verbal communication, email, handwritten notes, dictation, or transcription.
Execute and/or coordinate report production, including information gathering, processing, reproduction of materials, proofing of assembly, and distribution.
Create and maintain project forms, including spreadsheets and flowcharts. Customize forms for specific project needs.
Assist with project start-up procedures (team directories, product cut books, project goals statements, team responsibility matrix, master file set-up, etc.)
Coordinate internal/external meetings, including agenda and presentation support, organizing attendees, ordering food, arranging space, setting up equipment, and cleaning up. Coordination may include arranging conference meetings, including web, telephone, and video.
Assist with office operations such as reception duties, shipping and receiving, maintaining office supplies and processing vendor invoices.
Two years administrative work experience required.
Degree from an Administrative Assistant program preferred.
Proficiency in Microsoft Word, Excel, Powerpoint, and Adobe Acrobat required.
Proficiency in desktop publishing software required. Proficiency in Adobe InDesign preferred.
Flad Architects is an Equal Opportunity Employer. Flad will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Flad Architects has enjoyed great success as a diverse design practice specializing in healthcare, health science, higher education, science & technology, and corporate environments since 1927. Our practice is organized around the idea of transforming places of work into environments that enhance the user’s ability to achieve. It’s about inspiring those who use the space and helping clients envision their future. It’s about bringing together knowledge, innovation and design in everything we do.