The U.S. District Court for the Western District of Washington is seeking a Space and Facilities Specialist. This position is responsible for the management and oversight of all space and facilities, property and inventory projects for the district court clerk's office, chambers, and probation and pretrial services. Responsibilities include the planning, design, technical review and financial management planning for all space and facility projects, and district-wide coordination of all building activities for the court units.
Manage space and facilities projects, including creating project budgets, schedules, and preparing project scope. Translate functional requirements into a space-needs plan and define the project’s design objectives. Review construction drawings and specifications, analyze cost estimates, negotiate fees and costs, and resolve issues from preliminary design through construction.
Review General Services Administration (GSA) contract specification documents and blueprints to ensure compliance with the U.S. Court Design Guide, and the court’s preference. Participate in all project planning and design meetings.
Perform cost evaluation and control at each step of the project to ensure the budget plan is adhered to and the project remains in compliance with stated objectives.
Conduct site visits to monitor progress and compliance with the U.S. Courts Design Guide and prepare progress reports and punch lists for work that remains to be accomplished.
Work in collaboration with the General Services Administration (GSA) and the Ninth Circuit Executive’s Office.
Develop furniture layouts and assist in selection and procurement of furniture and furnishings.
Create move coordination plans which include detailed schedules and phasing plans. Serve as move coordinator.
Prepare and submit Reimbursable Work Authorizations (RWA) and correspondence for new or renovated space and facilities. Verify RWA charges and authorize payment.
Prepare all reports and requests for space which involve surveys of existing space and new space requirements. Coordinate such requests with the Administrative Office.
Coordinate routine and cyclical building maintenance, repairs, renovations and security system installations with the U.S. Marshal’s Service, General Services Administration, or others, as applicable. Maintain database of all cyclical maintenance.
Conduct regular inventory of furniture; serve as a custodial officer for furniture and ensure the Master Property List is current.
Reconcile and verify court space with GSA drawings and statements and attend all building security and tenant meetings, as required.